Hưng Trí - Implement the HR module to manage a large corporation with 11 subsidiaries in Vietnam

Overview
 
Industry: Manufacturing, Industrial Refrigeration & Service

Product:

• Industrial Refrigeration

• M&E (Mechanical & Electrical)

• Dock Leveller Systems

• Chilblock Control Panels

• Consulting & Designing Industrial Refrigeration and M&E Systems

Website: https://hungtri.com

SOME FIGURES - 2022

• 500+ Employees

• 11 Subsidiaries

• 3,150m²: Office & Showroom

• 30,000m²: Manufacturing Facilities

Introduction:Founded in 1997, by 2007, Hung Tri Trading and Technical Services Co., Ltd. was transformed into Hung Tri Industrial Refrigeration Joint Stock Company. The company has become a leading provider of high-quality equipment and technical services in the industrial refrigeration and air conditioning sector.

With a team of over 500 skilled and experienced employees who are highly responsible, along with an ISO 9001-certified quality management system, the company continuously strives to meet the increasing demands of customers. Hung Tri has established a nationwide customer service network across Ho Chi Minh City, Nha Trang, Da Nang, Hanoi, and nearby regions, ensuring excellent technical support, product supply, and after-sales services. To date, thousands of customers have trusted and used Hung Tri’s services.

As part of its expansion, Hung Tri now owns over 3,150 m² of office space and showrooms, along with more than 30,000 m² of manufacturing facilities and a comprehensive nationwide service center network. In 2010, the company was recognized as one of the 500 fastest-growing companies in Vietnam (FAST500).
To enhance efficiency, Hưng Trí has structured a system of 11 companies, each specializing in key industrial sectors:

• Hưng Trí Holding Joint Stock Company

• Hưng Trí Industrial Refrigeration Joint Stock Company

• Hưng Trí Engineering & Construction Co., Ltd.

• Hưng Trí Green Energy Co., Ltd.

• Hoàng Tâm Co., Ltd.

• Ba Huân Packaging & Refrigeration Electrical Co., Ltd.

• AC&R Vietnam Trading Co., Ltd.

• Hưng Trí MEP Design & Consulting Co., Ltd.

• Recom Refrigeration Engineering Co., Ltd.

• Hoàng Tâm Inox Equipment Co., Ltd.

Challenges
Before partnering with Trobz, Hưng Trí relied on a human resource management system that had been in place for over a decade. However, in the post-COVID-19 era, as remote work became the norm, the limitations of the old system became increasingly evident.

1. Business Expansion – Increased Management Pressure

• After more than 25 years of growth, Hưng Trí expanded significantly, operating 11 subsidiaries with over 500 employees nationwide.

• Managing employees across multiple locations became complex, making data coordination and centralized operations difficult.

• There was no automated system to track employee performance, leading to inefficiencies in resource optimization.

2. Disconnected and Scattered Data

• Each subsidiary used different management tools, resulting in fragmented and inconsistent data.

• Delayed and inaccurate reports made it harder to make strategic decisions.

• The lack of real-time workforce tracking reduced management flexibility.

3. Slow Payroll Processing, Dependent on In-Person Work

• The old system did not support remote work, requiring HR staff to be physically present at the office to process payroll.

• Payroll was calculated manually using Excel spreadsheets, increasing the risk of errors and delays, which affected employees.

• There was no automated alert system for working hours and overtime, raising the risk of labor regulation violations.

4. Inefficient and Complicated Internal Processes

• Leave requests, expense approvals, and contract reviews were handled manually, leading to delays.

• Cumbersome administrative procedures slowed down workflow efficiency.

• Without an automated notification system, important approvals were often overlooked or delayed.
  
  

Solution
As Hung Tri continues to expand, managing a growing workforce and streamlining operations has become a top priority. To address these challenges, the company has implemented the HR Module, enhancing efficiency in key areas:

• Centralized Information Management – Eliminating Data Fragmentation

With business expansion, Hung Tri struggled with scattered employee data and inconsistent information across departments. The HR Module centralizes all data into a unified system, ensuring accuracy and easy access. This enables managers to track workforce status in real time, leading to faster and more effective decision-making.

• Automated Payroll Processing – Eliminating Errors and Delays

Payroll processing at Hung Tri was previously time-consuming and prone to errors due to manual data entry. The HR Module automates data collection from attendance tracking, work shifts, and compensation policies, streamlining payroll calculations. The system also provides alerts for work hours, overtime, and bonuses, helping managers ensure timely, transparent, and accurate salary payments.

• Simplified Approval Process – Removing Administrative Bottlenecks

Traditionally, paperwork and manual approvals slowed down internal processes. The HR Module automates approval workflows, sending notifications via email or internal platforms. Managers can approve requests with a single click, significantly reducing processing time and improving overall efficiency.

• Scalable Workforce Management – Enabling Sustainable Growth

As Hung Tri expands, managing a growing workforce across multiple locations requires a flexible and efficient system. The HR Module optimizes resource allocation, streamlines workforce management, and reduces administrative burdens. This ensures smooth operations and sustainable growth while maintaining high productivity.

The implementation of the HR Module not only enhances Hung Tri’s management efficiency but also lays a solid foundation for the company's 2020 - 2040 development strategy. This strategy focuses on market expansion, product diversification, productivity improvement, and service quality enhancement to strengthen competitiveness not only in the domestic market but also in international markets.

Main Features & Customization

• Manage Companies

• Manage employee information

• Manage employee contracts

• Manage leave requests

• Manage attendances

• Manage payrolls

• Manage Insurances & Tax reports

• Manage Overtime