HR and Admin Generalist

Ho Chi Minh, Vietnam

Trobz is looking for an HR and Admin Generalist. The successful candidate will need to understand admin & HR functions,  connect Trobzers together and ensure the correctness of employee orientation and Trobz’s spirit.

The Job

Human Resource Functions
  • Build, manage and update the Company’s C&B policies, Employee Handbook, Internal Regulation Working policy, etc... to motivate Employees;
  • Choose the right channel of Recruitment and update job descriptions; Screen CV, conduct phone interview and schedule interviews with candidates.
  • Prepare Employee Offer Letter, Probation, Labor contract, Termination letter, follow up on Contract status; 
  • Manage Employees’ profiles and Employee relations; orient and train newcomers;
  • Handle and report to the Social Insurance Department/ Labor Department/Union Trade Department;
  • Control payroll, PIT, SHUI pursuant with Vietnamese Law;
  • Investigate the Salary survey and re-building the payroll range for each position;
  • Support Line Managers to implement the training plan for their team and to measure the utilization of skills learned as well as to evaluate additional training resources or needs;
  • Design and manage Staff activities such as New Year's party, Team building trips, clubs, HR activities to maintain and enhance the company culture in order to build up a strong and positive working environment.
Admin Functions
  • Set up and control all Admin policies & procedures to make sure the office runs smoothly and effectively;

  • Create purchasing procedure, progress, and documentation filling systems; 

  • Manage office and IT equipment;

  • Coordinate with landlords and vendors on maintenance office;

  • Manage day-to-day GA operation;

  • Align with Law firms to prepare Companies legal documents;

  • Prepare work permits, temporary resident card, visas, etc… for foreigner staff;

  • Work directly with suppliers and agencies to get competitive corporate rates. 

  • Other tasks assigned by the manager.

Happiness Officer (HO)
  • Create a happiness-driven and positive workplace

  • Make sure all employees feel valued and trusted

  • Perform as a link between management and employees, especially in matters of mood and retention

  • Listening to employees and Support growth of Employee and Company

  • Bridge management and employee relations by addressing demands, grievances or other issues

  • Encourage teamwork and build up employee branding effectively

What You Need To Apply

  • 3 - 5 working years – preferably in human resources management or in event activation
  • High learning agility and self-motivation style
  • Creative in communications planning
  • Strong consultancy skills and creativity in communications planning.
  • Intermediate written & verbal English. Good English skills are a plus.
  • Focus on quality, efficiency and continuous improvement
  • Willing to learn and open to changes

Your Benefits

  • Competitive salary
  • Multicultural, supportive and friendly working environment 
  • Diverse types of subsidies & bonus: IT equipment Allowance, English Bonus and Training Allowance, Quarterly bonus & 13-month salary, Extra insurance, Employee loyalty program, etc.
  • Knowledge sharing and happy hour every Friday
  • Quarterly, yearly bonding activities with the company